Indirect Tax Risks for Travel Agents and OTAs: Beyond EU VAT Reclaim

This article is adapted from Antravia Research – Tax Architecture in Travel: VAT, Transfer Pricing, and the Exposure of Global Business Models. It provides general information for travel agents and hospitality businesses. It is not tax advice. For guidance specific to your situation, you should consult a qualified tax advisor.

When travel businesses think about VAT, the first question is often: “Can I get a refund?” That’s where reclaim rules come in, and we’ve covered that in detail in our EU VAT Reclaim blog. But reclaim is only part the story. The bigger risk for agents, OTAs, and DMCs is the VAT you may owe when you’re selling. This is where margins can disappear if you get it wrong.

Why you need to think about VAT exposure

A common misconception among U.S. and non-EU agents is that VAT only applies if you open an office in Europe. In reality, many countries require non-resident suppliers to register and charge VAT when selling services locally, particularly if the customer is an individual. A U.S. advisor packaging and selling a French itinerary may face a VAT obligation in France, even without a French entity.

Where the risks show up

• Selling packages: Bundling accommodation and excursions in Europe often triggers local VAT registration.

• Relying on reverse charge: Reverse charge only works if the buyer is correctly classified as a business and the service qualifies. Hotels and excursions usually don’t. Misclassification leaves you with unrecoverable VAT.

• Commissions: Some foreign hotels and DMCs deduct VAT at source from commissions, reducing what you’re paid. Without a local VAT number, there’s no way to reclaim it.

Europe’s special rules: TOMS and the Package Travel Directive

Europe adds another layer of complexity with the Tour Operators Margin Scheme (TOMS). Under TOMS, VAT is calculated on your margin, not total sales. Input VAT on those costs is often not recoverable. This catches out new entrants who assume VAT is neutral.

The EU Package Travel Directive also matters. It requires bundled services to be treated as a single package, which can shift a sale from B2B to B2C. Authorities increasingly look at substance over form - if you set pricing and take risk, you may be treated as the supplier regardless of what your contract says.

Why this matters for profitability

VAT rates across Europe range from 20% to 27%. If you misclassify or fail to register, it might be a compliance problem a lost margin. Many DMCs and OTAs only discover this after an audit, when it’s too late to fix.

What you can do about it

• Check your contracts: Make sure it’s clear if you’re acting as principal or agent.

• Don’t rely on assumptions: Reverse charge doesn’t apply everywhere.

• Invest in systems: Automated tools can flag when VAT registration is needed and reduce reclaim errors.

• Plan for the future: Digital Services Taxes are spreading, and OECD reforms will reshape how consumer-facing travel businesses are taxed globally.

Conclusion

Reclaiming VAT is important, but preventing hidden VAT liabilities is even more critical. For travel sellers, VAT isn’t just a back-office issue. It’s central to how you price, how you contract, and whether your margins hold up under scrutiny.

At Antravia, we help agents, OTAs, and hotels navigate VAT exposure so they can sell globally with confidence.

Disclaimer:
Content published by Antravia is provided for informational purposes only and reflects research, industry analysis, and our professional perspective. It does not constitute legal, tax, or accounting advice. Regulations vary by jurisdiction, and individual circumstances differ. Readers should seek advice from a qualified professional before making decisions that could affect their business.

Related Reading:

• EU VAT Reclaim: A Practical Guide for Travel Businesses

• Antravia Research – Tax Architecture in Travel: VAT, Transfer Pricing, and the Exposure of Global Business Models