Finance, Accounting and Tax Support for Hotels

Antravia supports independent hotels, boutique properties and small hotel groups with accounting, cash flow management, OTA reconciliation, margin control and tax advisory. Practical, hotel-specific finance support shaped around how accommodation businesses actually operate.

Hotels face financial pressures that are often underestimated. Revenue is fragmented across direct bookings, OTAs, wholesalers and corporate channels. Settlement timing varies, commissions are deducted in multiple ways and refunds, chargebacks and virtual card payments distort reported performance. These operational realities make hotel accounting and cash flow more complex than most standard hospitality models.

Antravia supports hotels with finance, accounting and tax services designed around modern distribution and payment structures. We have worked inside global travel platforms, bedbanks, payment flows and merchant models for more than two decades. That experience means we understand hotel settlement mechanics, commission structures and the pressure points that affect cash, margins and reporting throughout the year.

Why Hotels Choose Antravia

Hotel accounting is not generic accounting. Many accountants understand room revenue in theory but do not understand OTA settlements, virtual card reconciliation, merchant bookings, net versus gross reporting, chargebacks or delayed payouts.

These details matter. They affect cash flow, owner reporting, tax exposure and the ability to make sound pricing and distribution decisions.

We bring travel-industry finance expertise into the hotel environment. You get accurate reporting, clearer visibility over OTA performance and better control over cash and margin. Everything we do is grounded in real operational experience across global travel distribution.

What we Support

Below is a summary of the services Antravia provides for hotels. We also support specialized and one-off requests, so please contact us to discuss your needs.

Accounting and Month End Reporting

We help hotels build a month-end structure that reflects how accommodation revenue is actually earned and settled. This includes OTA cut-off checks, commission treatment, deferred revenue where relevant, chargeback accruals and reconciliation of property systems to bank and merchant statements. Your monthly accounts become reliable, consistent and meaningful.

Cash Flow and Working Capital Management

Hotel cash flow is shaped by settlement delays, virtual card timing, refund policies and seasonality. We help you understand your true working capital cycle, forecast cash accurately and identify periods of pressure before they occur. This supports better operational planning and reduces reliance on short-term fixes.

Hotels operating in markets where pricing, settlement or costs are denominated in different currencies face real FX risk. We help you identify exposure, understand when it matters and assess simple, practical ways to protect margin where appropriate.

FX Exposure and Multi-Currency Pricing

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Virtual Cards, Chargebacks and Payment Leakage

Virtual cards and payment fees create hidden margin loss for many hotels. Small differences in settlement amounts, expired cards, chargebacks and processing fees add up over time. We help you identify where money is lost, reconcile virtual card activity properly and implement controls to reduce leakage.

Distribution Partners, OTAs and Financial Clauses

Hotel performance and cash flow are highly seasonal, with demand, pricing, staffing costs and settlement timing fluctuating throughout the year. We help hotels understand how seasonality affects cash inflows, refunds, commission deductions and operating costs, and plan accordingly. This includes forecasting low and high season cash requirements, preparing buffers for quieter periods and ensuring financial plans reflect the reality of occupancy patterns rather than headline revenue alone.

Headline revenue does not tell the full story. We help hotels understand net revenue after commissions, payment costs and refunds. This allows you to compare channels properly, assess true profitability and make better pricing and distribution decisions.

Revenue, Commission and Margin Analysis

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Revenue, Commission and Margin Analysis

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Seasonality and Financial Planning

Tour operating is seasonal. Cash inflows and outflows follow different patterns. We help you understand seasonal risk, plan buffers and prepare for quieter periods while maintaining financial stability.

We support hotels with tax considerations relevant to accommodation sales, including VAT, GST, sales tax, occupancy and lodging taxes, and cross-border issues where applicable. This includes understanding registration thresholds, commission treatment and recoverability of indirect taxes.

Tax, VAT and Indirect Tax Support

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Forecasting and Performance Insight

We help hotels track the metrics that matter, including occupancy trends, ADR, net revenue by channel, refund rates, chargebacks and the link between cash flow and forward bookings. This supports better planning and more informed decision-making.

Payment Controls and Fraud Prevention

We help hotels put simple but effective controls around payment processing, refunds and banking details. This reduces errors, prevents duplicate payments and lowers exposure to fraud and chargeback risk.

We design chart-of-accounts and reporting structures tailored to hotels, not generic templates. This improves clarity around room revenue, commissions, payment costs, refunds and operating performance, giving owners and managers a clearer picture of the business.

Chart of Accounts and Financial Structure

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Who We Work With

We support a wide range of accommodation businesses, including:

• Independent hotels

• Boutique and lifestyle properties

• Small hotel groups

• Owner-managed hotels

• Mixed direct and OTA distribution models

• Properties working with wholesalers and bedbanks

Our experience covers both owner-operated and professionally managed hotels.

How we Work and who we’ve Worked with

We work directly with hotel owners, finance teams and operational leaders. You can engage us for monthly accounting support, targeted reviews, cash flow analysis or distribution and payment projects. Our role is to give you financial clarity, stronger controls and a structure that supports sustainable performance.

Our experience includes work with:

• Global OTA and distribution platforms

• Bedbanks and wholesale accommodation providers

• Independent and multi-property hotel operators

• Travel payment and settlement platforms

--- Core Reading for Hotels ---

Accounting Guide for Hotel Owners, B&Bs, and Short-Term Rentals | Antravia

Antravia’s accounting guide for hotel owners, B&Bs, and short-term rental hosts. Learn how to structure accounts, manage occupancy taxes, handle payroll, track inventory, and report profit with confidence Link

Choosing the Right Accounting System for Your Hotel

Independent hotels need more than basic bookkeeping. This guide explores how to choose an accounting software system that handles multi-currency, commissions, F&B, and OTA deductions - and why the right setup matters for profitability. Link

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CRM, PMS, and Booking Systems: The Front End of Hotel Accounting

Discover how PMS, CRM, and booking platforms form the financial backbone of modern hotels, integrating revenue, payments, and accounting for accuracy and control Link